PRIVACY POLICY
BACKGROUND
King’s Schools Taunton Limited understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.kings-taunton.co.uk (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
1. Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account”
means an account required to access and/or use certain areas and features of Our Site;
“Cookie”
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below;
“Cookie Law”
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
“personal data”
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”);
“We/Us/Our”
means King’s Schools Taunton Limited, a limited company registered in England under company number 05084301, whose registered address is 20 Holway Avenue, Taunton, Somerset TA1 3AR.
2. Information About Us
2.1 Our Site is owned and operated by King’s Schools Taunton Limited, a limited company registered in England under company number 05084301, whose registered address is 20 Holway Avenue, Taunton, Somerset TA1 3AR.
2.2 Our VAT number is 172 9636 77.
2.3 Our Data Officer can be contacted by email at [email protected], or by post to: Privacy & Compliance Officer, KST, 20 Holway Avenue, Taunton, Somerset TA1 3AR.
2.4 We are regulated by the Independent Schools Inspectorate.
2.5 We are a member of the Boarding Schools Association.
3. What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
4. Your Rights
4.1 As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
4.1.1 The right to be informed about Our collection and use of personal data;
4.1.2 The right of access to the personal data We hold about you (see section 12);
4.1.3 The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
4.1.4 The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
4.1.5 The right to restrict (i.e. prevent) the processing of your personal data;
4.1.6 The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
4.1.7 The right to object to Us using your personal data for particular purposes; and
4.1.8 Rights with respect to automated decision making and profiling.
4.2 If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
4.3 For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
5. What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal and non-personal data (please also see section 13 on Our use of Cookies and similar technologies):
5.1 name;
5.2 date of birth;
5.3 gender;
5.4 contact information such as email addresses and telephone numbers;
5.5 demographic information such as post code, preferences and interests;
5.6 IP address;
5.7 web browser type and version;
5.8 operating system;
5.9 a list of URLs starting with a referring site, your activity on Our Site, and the site you exit to;
6. Use of HubSpot
Our website uses HubSpot, a customer relationship management (CRM), marketing, and service platform provided by HubSpot, Inc. We use HubSpot to manage forms, email communication, website analytics, customer engagement tools, and lead scoring.
What Data We Collect via HubSpot
When you interact with our website, we may collect and process the following types of personal data through HubSpot:
· Your name, email address, phone number, company name, job title, and any other information you provide via forms
· Technical data such as your IP address, browser type, device information, and geographic location (based on IP)
· Behavioural data such as pages visited, time spent on site, forms submitted, links clicked, and email interactions
Why We Use It
We use HubSpot to:
· Respond to your inquiries and support requests
· Send marketing communications (only with your consent)
· Analyse website usage and optimize your experience
· Score and prioritize leads based on engagement and interaction (see below)
· Improve customer support and tailor our services to your interests
Lead Scoring
We use HubSpot’s lead scoring functionality to help assess how engaged a visitor or contact is with our content and services. This involves assigning a score based on certain behaviours—such as page views, email opens, form submissions, or downloads. Lead scores help us understand which users may benefit from more targeted follow-up or content.
Lead scoring is automated but does not result in any automated decision-making that produces legal or similarly significant effects on you.
Cookies and Tracking
HubSpot uses cookies and similar technologies to track website activity, return visits, and email interactions. This helps us personalize content and understand user behaviour. You can manage or disable cookies through your browser settings or our cookie consent banner.
Data Storage and Transfers
We use HubSpot’s UK/EU data hosting infrastructure, which means your personal data is stored and processed within the United Kingdom or European Economic Area (EEA). This supports compliance with the UK GDPR and EU GDPR.
HubSpot applies appropriate safeguards and security measures to protect your data.
Legal Basis for Processing
For users in the UK or EEA, we process your personal data on the basis of:
· Consent, where applicable (e.g., for marketing communications)
· Legitimate interests, such as understanding and improving how our website and services are used
More Information
To learn more about how HubSpot handles data, please refer to: · HubSpot’s Privacy Policy · HubSpot’s Data Hosting Policy
7. How Do We Use Your Data?
7.1 All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
7.2 Our use of your personal data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data (e.g. by subscribing to emails), or because it is in Our legitimate interests. Specifically, We may use your data for the following purposes:
7.2.1 Personalising and tailoring your experience on Our Site;
7.2.2 Replying to emails from you;
7.2.3 Supplying you with emails that you have opted into – you may unsubscribe or opt-out at any time by unsubscribing from the email list;
7.2.4 Market research;
7.2.5 Analysing your use of Our Site to enable Us to continually improve Our Site and your user experience;
7.3 With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email AND/OR telephone AND/OR post with information, news and offers on Our services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
7.4 You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it.
7.5 We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
7.5.1 The schools will retain personal data securely and only for as long as it is necessary to keep for a legitimate and lawful reason. Typically, the legal recommendation for ordinary staff and pupil personnel files is up to seven years following departure from the school;
7.5.2 Incident reports and safeguarding files will need to be kept much longer, in accordance with specific legal requirements.
8. How and Where Do We Store Your Data?
8.1 We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
8.2 Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using Our Site and submitting information to Us. If We do store data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR.
8.3 Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
8.4 Steps We take to secure and protect your data include:
8.4.1 The use of 256 bit SSL encryption.
9. Do We Share Your Data?
9.1 We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
9.2 We may sometimes use third party data processors that are located outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). Where We transfer any personal data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR.
9.3 In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
10. What Happens If Our Business Changes Hands?
10.1 We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
10.2 In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your data deleted or withheld from the new owner or controller.
11. How Can You Control Your Data?
11.1 In addition to your rights under the GDPR, set out in section 4, when you submit personal data via Our Site, you may be given options to restrict Our use of your data. In particular, We aim to give you strong controls on Our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails and at the point of providing your details).
11.2 You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.
12. Your Right to Withhold Information
12.1 You may access Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
12.2 You may restrict Our use of Cookies. For more information, see section 13.
13. How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at [email protected], or using the contact details below in section 14. Alternatively, please click here to refer to Our Data Protection Policy.
14. Our use of Cookies
14.1 Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
14.2 All Cookies used by and on Our Site are used in accordance with current Cookie Law.
14.3 Before Cookies are placed on your computer or device, you will be shown a prompt at the bottom of your screen, requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended.
14.4 Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
14.5 The following first party Cookies may be placed on your computer or device:
Name of Cookie Purpose Strictly Necessary
King’s Taunton Tailoring your experience on our website(s), managing your cookie consent status. YES
14.6 Our Site uses analytics and remarketing services provided by Google and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
14.7 The analytics and remarketing service(s) used by Our Site use(s) Cookies to gather the required information.
14.8 The analytics and remarketing service(s) used by Our Site use(s) the following Cookies:
Name of Cookie First / Third Party Provider – Purpose
Google Analytics Third – Google LLC Website usage tracking
Google AdWords Third – Google LLC Remarketing
Facebook Pixel Third – Facebook Remarketing / usage tracking
14.9 In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third-party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
15.10 You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
15.2 It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
16. Use of Microsoft Clarity
16.1 To help us better understand how visitors interact with our website and ensure we continue to provide an accessible and user-friendly experience, we use Microsoft Clarity – a user behaviour analytics tool.
16.2 Clarity collects anonymised information such as how users navigate our pages, which elements are clicked on, and how far users scroll. This data is used solely for internal analysis and improvement of the website experience. It does not identify individual users, and no personal data such as names or email addresses is collected through Clarity.
16.3 Clarity uses cookies and similar technologies to gather this information in accordance with Microsoft’s Privacy Statement. All data is processed securely and is not shared with third parties for advertising purposes.
16.4 By continuing to use our website, you consent to this anonymised data being collected for the purpose of improving the site. You can opt out of behavioural tracking via the AdChoices opt-out tool.
17. Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at [email protected], or by post at 20 Holway Avenue, Taunton, Somerset TA1 3AR. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
18. Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
